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Customer Service Team

  • Location

    Southampton

  • Sector:

    Customer Service

  • Job type:

    Full-time Flexible

  • Salary:

    £8.45 - £8.75 per hour

  • Contact:

    Blue Arrow Southampton

  • Contact email:

    southampton@bluearrow.co.uk

  • Contact phone:

    02380388458

  • Job ref:

    SOTLOSS123

  • Published:

    20 days ago

  • Duration:

    n/a

  • Expiry date:

    2018-11-23

  • Startdate:

    2018-11-01

  • Client:

    blueArrow

Customer Service Team:

 

Blue Arrow Partnership

We have a 15 year strategic partnership with our local authority, Southampton City Council and deliver a range of outsourced services on behalf of the council including;

 

We provide Customer Services to a number of other local and central government authorise from the Southampton Office.

 

 We are looking for focused individuals to join our team based in Southampton.  The successful candidate will join a thriving business unit and will be required to have the determination and focus to drive to make a real difference to the running of the team. 

 

Key Responsibilities:

To answer enquiries by letter, e-mail, telephone or in person regarding Council services in a timely and efficient manner in compliance with company policy and procedure, whilst maintaining the highest levels of customer service. 

•To deal confidently, promptly and courteously with the public, Councillors and colleagues. To provide excellent customer service such that the service presents a good image of the Council and inspires confidence in the provision of services.

•To listen attentively to customer requirements asking pertinent questions to establish facts in order to gain a full understanding of the customer need

•To provide clear and concise responses to all enquiries and to ensure all information given is correct and accurate in response to the customer enquiry.

•To ensure that records, computer systems and information are maintained in an effective and correct manner.

•To refer unresolved actions to the Team Leader or relevant body for completion. 

•To log, resolve, analyse and respond to complaints.

•To promote prevention of fraud by completing internal checks and controls and to refer any highlighted issues to the investigation team.

•Liaise and consult with other technical, clerical or administrative staff within the authority and any other organisations or agencies as necessary, in the interest of providing co-ordinated services and formulating effective policies and procedures

•Provide support to other team members.

•To assist with training, mentoring, and testing the knowledge of new members of staff.

•To assist with the ongoing training of staff.

•To record statistical information as required.

•To contribute to a safe working environment for colleagues and staff, and to act in accordance with corporate policies and procedures.

•To actively promote the services provided by the Council and any new initiatives.

•To adhere to the Data Protection Act

 (The above list is not meant to be an exhaustive range of tasks and responsibilities and is subject to the changing requirements of the business).

 

GENERAL RESPONSIBILITIES

•To escalate unresolved issues to the Team Leader in the first instance.

•To promote a positive image

•To remain focused on the business requirements

•To assist the team in achieving the Service Level requirements

•To take part in team briefings and training programmes

•To assist with customer surveys

•To provide cover for other teams as required

 

KEY SKILLS

•Excellent listening skills

•Ability to communicate effectively

•Clear speaking voice

•The ability to work under pressure

•Good keyboard skills

•The ability to work under own initiative within a team based environment

 

KEY ATTRIBUTES:

•Self-motivated

•Good interpersonal skills

•Ability to diffuse potentially confrontational situations and to remain calm and reasonable when dealing with difficult calls

 

EDUCATIONAL REQUIREMENTS:

•Educated to a good standard.

 

ADDITIONAL REQUIREMENTS:

•Previous telephone experience within a Contact Centre or Customer Service environment is desirable.

•Have good communication skills and the ability to work in a busy environment as a member of a team.

•Willing to develop new skills beyond the core functions and have the ability to meet deadlines.

•The employee must pass a Criminal Records Bureau check.

 

Competencies for this role:

Team Working – co-operating with and respecting colleagues to exceed the sum of individual efforts

•Customer Service – creating the best possible experience for clients and their customers

•Communication – the ability to listen, express and articulate information effectively

•Performance Management – delivery of business objectives through effective setting of personal and team goals

•Results Focused – getting the job done in an efficient way through effective time, task and financial management

•Leadership – Inspiring, supporting and developing others to achieve outstanding levels of performance.

•Commercial Awareness – contribution to the business through awareness of Group services, the business unit’s purpose and its market place, and identification of new opportunities

•Innovation & Continuous Improvement –suggests ideas to improve process, customer service, quality and safety